Complete List of PowerPoint Keyboard Shortcuts
Here is a brief introduction to PowerPoint shortcut keys:1. Insert a new slide: Ctrl+M2. Duplicate a slide: Ctrl+D3. Move to the next slide: Space or Enter4. Move to the previous slide: Backspace or Shift+Enter5. Display a black screen: B6. Display a white screen: W7. Start the slide show: F58. End the slide show: Esc9. Show/hide the grid: Ctrl+G10. Group selected objects: Ctrl+G11. Ungroup selected objects: Ctrl+Shift+G12. Align selected objects: Ctrl+E (center), Ctrl+L (left), Ctrl+R(right), Ctrl+T (top), Ctrl+B (bottom)13. Copy selected object: Ctrl+C14. Cut selected object: Ctrl+X15. Paste copied object: Ctrl+VThese are just a few of the many shortcut keys available in PowerPoint. Learning and using them can help you quickly and efficiently create and edit presentations.
| Slideshow shortcuts | |
| Run the presentation from the beginning. | F5 |
| Perform the next animation or advance to the next slide. | N, Enter, Page Down, Right Arrow, Down Arrow, or Spacebar |
| Perform the previous animation or return to the previous slide. | P, Page Up, Left Arrow, Up Arrow, or Spacebar |
| Go to slide number. | number+Enter |
| Display a blank black slide, or return to the presentation from a blank black slide. | B or Period |
| Display a blank white slide, or return to the presentation from a blank white slide. | W or Comma |
| Stop or restart an automatic presentation. | S |
| End the presentation. | Esc or hyphen |
| Erase annotations on the screen. | E |
| Go to the next hidden slide. | H |
| Set a new rehearsal time when rehearsing. | T |
| Use the original rehearsal time when rehearsing. | O |
| Advance by mouse click when rehearsing. | M |
| Re-record slide narration and timing | R |
| Return to first slide. | Press and hold both mouse buttons for 2 seconds |
| Show or hide arrow pointer | A or = |
| Change pointer to pen. | Ctrl+P |
| Change pointer to arrow. | Ctrl+A |
| Change pointer to eraser | Ctrl+E |
| Show or hide ink markup | Ctrl+M |
| Hide pointer and navigation buttons immediately. | Ctrl+H |
| Hide pointer and navigation buttons for 15 seconds. | Ctrl+U |
| View the All Slides dialog box | Ctrl+S |
| View the computer taskbar | Ctrl+T |
| Display the shortcut menu. | Shift+F10 |
| Go to the first or next hyperlink on the slide. | Tab |
| Go to the last or previous hyperlink on the slide. | Shift+Tab |
| Performs a "mouse click" on the selected hyperlink. | Enter (when a hyperlink is selected) |
| Display and use windows | |
| Switch to the next window. | Alt+Tab, Tab |
| Switch to the previous window. | Alt+Shift+Tab, Tab |
| Close the active window. | Ctrl+W or Ctrl+F4 |
| Broadcast an open presentation to a remote audience using PowerPoint Web App. | Ctrl+F5 |
|
Move from one task pane to the next (clockwise) in the program window. You may need to press F6 more than once. Note If pressing F6 does not display the task pane you want, press Alt to put the focus on the ribbon, and then press Ctrl+Tab to move to the task pane. |
F6 |
| Move from one pane to another in the program window (counterclockwise). | Shift+F6 |
| When multiple PowerPoint windows are open, switch to the next PowerPoint window. | Ctrl+F6 |
| Switch to the previous PowerPoint window. | Ctrl+Shift+F6 |
| Copies the image on the screen to the clipboard. | Print Screen |
| Copies the image on the selected window to the clipboard. | Alt+Print Screen |
| Change font or size | |
| Change font. | Ctrl+Shift+F |
| Change font size. | Ctrl+Shift+P |
| Increase the font size of the selected text. | Ctrl+Shift+> |
| Decrease the font size of the selected text. | Ctrl+Shift+< |
| Move within text or cells | |
| Move left one character. | Left Arrow |
| Move right one character. | Right Arrow |
| Move up one line. | Up Arrow |
| Move down one line. | Down Arrow |
| Move one word to the left. | Ctrl+Left Arrow |
| Move one word to the right. | Ctrl+Right Arrow |
| Move to the end of the line. | End |
| Move to the beginning of the line. | Home |
| Move one paragraph up. | Ctrl+Up Arrow |
| Move one paragraph down. | Ctrl+Down Arrow |
| Move to the end of the text box. | Ctrl+End |
| Move to the beginning of the text box. | Ctrl+Home |
| In Microsoft Office PowerPoint, move to the next title or body text placeholder. If this is the last placeholder on the slide, a new slide with the same layout as the original slide is inserted. | Ctrl+Enter |
| Repeat the last Find operation. | Shift+F4 |
| Find and Replace Shortcuts | |
| Opens the "Find" dialog box. | Ctrl+F |
| Opens the "Replace" dialog box. | Ctrl+H |
| Repeats the last "Find" operation. | Shift+F4 |
| Moving and working in a table | |
| Move to the next cell. | Tab |
| Move to the previous cell. | Shift+Tab |
| Move to the next row. | Down Arrow |
| Move to the previous row. | Up Arrow |
| Insert a tab character into a cell. | Ctrl+Tab |
| Start a new paragraph. | Enter |
| Add a new row to the bottom of the table. | Press Tab at the end of the last line |
| Access and use task panes | |
| Move from one task pane (task pane: A window in an Office program that provides commonly used commands. Its location and small size allow you to use these commands while continuing to work on your files) to another task pane in a program window (counterclockwise). (You may need to press F6 more than once.) | F6 |
| When a task pane is active, selects the next or previous option, respectively, in the task pane. | Tab, Shift+Tab |
| Displays the entire set of commands on the task pane menu. | Ctrl+Down Arrow |
| Moves between options on a selected submenu; moves between certain options in a group of options in a dialog box. | Down Arrow or Up Arrow |
| Opens the selected menu, or performs the action assigned to the selected button. | Spacebar or Enter |
| Opens a shortcut menu; opens a drop-down menu for the selected library item. | Shift+F10 |
| When a menu or submenu is visible, select the first or last command on a menu or submenu, respectively. | Home, End |
| Scroll up or down, respectively, in the selected library list. | Page Up, Page Down |
| Move to the top or bottom of the selected library list, respectively. | Home, End |
| Close the task pane. | Ctrl+Spacebar, C |
| Open the Clipboard. | Alt+H, F, O |
| Using Dialog Boxes | |
| Move to the next option or option group. | Tab |
| Move to the previous option or tab group. | Shift+Tab |
| Switch to the next tab in the dialog box. (A tab must be selected in an open dialog box) | Down Arrow |
| Switch to the previous tab in the dialog box. (A tab must be selected in an open dialog box) | Up Arrow |
| Opens the selected drop-down list. | Down Arrow, Alt+Down Arrow |
| If the list is closed, opens it and moves to an option in the list. | The first letter of an option in a drop-down list |
| Moves between options in an open drop-down list or between options in a group of options. | Up Arrow, Down Arrow |
| Performs the action assigned to the selected button; selects or clears the selected check box. | Spacebar |
| Select an option; check or clear a check box. | Underlined letter in an option |
| Perform the action assigned to the default button in a dialog box. | Enter |
| Close the selected drop-down list; cancel a command and close the dialog box. | Esc |
| Use an edit box within a dialog box | |
| Move to the beginning of an entry. | Home |
| Move to the end of the entry. | End |
| Move left or right one character, respectively. | Left Arrow, Right Arrow |
| Move left one word. | Ctrl+Left Arrow |
| Move right one word. | Ctrl+Right Arrow |
| Select or deselect one character to the left. | Shift+Left Arrow |
| Select or deselect one character to the right. | Shift+Right Arrow |
| Select or deselect one word to the left. | Ctrl+Shift+Left Arrow |
| Select or deselect one word to the right. | Ctrl+Shift+Right Arrow |
| Select from cursor to beginning of entry. | Shift+Home |
| Select from cursor to end of entry. | Shift+End |
| Using the Open and Save As dialog boxes | |
| Open the Open dialog box | Alt+F, then press O |
| Open the Save As dialog box | Alt+F, then press A |
| Move between options in an open drop-down list, or between options in a group of options | Arrow keys |
| Display a shortcut menu for a selected item (such as a folder or file). | Shift+F10 |
| Move between options or areas in a dialog box. | Tab |
| Open the file path drop-down menu | F4 or Alt+I |
| Refresh the file list. | F5 |
| Change keyboard focus without using the mouse | |
| Select the active tab of the ribbon and activate (Access key: A keyboard combination that moves the focus to a menu, command, or control without using the mouse, such as Alt+F.). | Alt or F10. Press either key again to move back to the document and cancel the access key. |
| Move left or right to another tab of the ribbon, respectively. | Press F10 to select the active tab, then press the Left or Right Arrow key |
| Hide or show the ribbon. | Ctrl+F1 |
| Display the shortcut menu for the selected command. | Shift+F10 |
|
Move the focus to select the following areas in the window:
|
F6 |
| Move the focus forward or backward through the commands on the Ribbon. | Tab, Shift+Tab |
| Move down, up, left, or right through the items on the Ribbon, respectively. | Down Arrow, Up Arrow, Left Arrow, Right Arrow |
| Activates the selected command or control on the ribbon. | Spacebar or Enter |
| Opens the selected menu or gallery on the ribbon. | Spacebar or Enter |
| Activates a command or control on the ribbon so that you can modify a value. | Enter |
| Completes modifying a value in a control on the ribbon and moves the focus back to the document. | Enter |
| Get help for the selected command or control on the ribbon. (If there is no Help topic associated with the selected command, a general Help topic about the program is displayed.) | F1 |
| Move Between Panes | |
| Move clockwise between panes in Normal view. | F6 |
| Move counterclockwise between panes in Normal view. | Shift+F6 |
| Switches between the Slides tab and the Outline tab in the Outline and Slides pane in Normal view. | Ctrl+Shift+Tab |
| Use Outline | |
| Raise a paragraph level. | Alt+Shift+Left Arrow |
| Lower a paragraph level. | Alt+Shift+Right Arrow |
| Move the selected paragraph up. | Alt+Shift+Up Arrow |
| Move the selected paragraph down. | Alt+Shift+Down Arrow |
| Show Level 1 headings. | Alt+Shift+1 |
| Expand text below a heading. | Alt+Shift+Plus Sign (+) |
| Collapse text below a heading. | Alt+Shift+Minus Sign (-) |
| Show or hide a grid or guides | |
| Show or hide a grid. | Shift+F9 |
| Show or hide guides. | Alt+F9 |
| Select text and objects | |
| Select one character to the right. | Shift+Right Arrow |
| Select one character to the left. | Shift+Left Arrow |
| Select to the end of a word. | Ctrl+Shift+Right Arrow |
| Select to the beginning of a word. | Ctrl+Shift+Left Arrow |
| Select the previous line (if the cursor is at the beginning of the line). | Shift+Up Arrow |
| Select the next line (if the cursor is at the beginning of the line). | Shift+Down Arrow |
| Select an object (if the text inside the object is selected). | Esc |
| Select another object (if one is selected). | Tab or Shift+Tab until the object is selected |
| Select text within an object (if one is selected). | Enter |
| Select all objects. | CTRL+A (on the Slide tab) |
| Select all slides. | Ctrl+A (in Slide Sorter view) |
| Select all text. | CTRL+A (on the Outline tab) |
| Delete and copy text and objects | |
| Delete one character to the left. | Backspace |
| Delete one word to the left. | Ctrl+Backspace |
| Delete one character to the right. | Delete |
|
Delete one word to the right. Note The cursor must be in the middle of a word to perform this operation. |
Ctrl+Delete |
| Cut the selected object or text. | Ctrl+X |
| Copy the selected object or text. | Ctrl+C |
| Paste the cut or copied object or text. | Ctrl+V |
| Undo the last action. | Ctrl+Z |
| Redo the last operation. | Ctrl+Y |
| Copy only the formatting. | Ctrl+Shift+C |
| Paste only the formatting. | Ctrl+Shift+V |
| Open the Paste Special dialog box. | Ctrl+Alt+V |
| Move within text | |
| Move left one character. | Left Arrow |
| Move right one character. | Right Arrow |
| Move up one line. | Up Arrow |
| Move down one line. | Down Arrow |
| Move one word to the left. | Ctrl+Left Arrow |
| Move one word to the right. | Ctrl+Right Arrow |
| Move to the end of the line. | End |
| Move to the beginning of the line. | Home |
| Move one paragraph up. | Ctrl+Up Arrow |
| Move one paragraph down. | Ctrl+Down Arrow |
| Move to the end of the text box. | Ctrl+End |
| Move to the beginning of the text box. | Ctrl+Home |
| Move to the next title or body text placeholder. If this is the last placeholder on the slide, a new slide with the same layout as the original will be inserted. | Ctrl+Enter |
| Move to repeat the last Find operation. | Shift+F4 |
| Moving around and using tables | |
| Move to the next cell. | Tab |
| Move to the previous cell. | Shift+Tab |
| Move to the next row. | Down Arrow |
| Move to the previous row. | Up Arrow |
| Insert a tab character in a cell. | Ctrl+Tab |
| Start a new paragraph. | Enter |
| Add a new row at the bottom of the table. | Press Tab at the end of the last row |
| Change the font or size | |
| Open the Font dialog box to change the font. | Ctrl+Shift+F |
| Increase the font size. | Ctrl+Shift+> |
| Decrease font size. | Ctrl+Shift+< |
| Apply character formatting | |
| Open the Font dialog box to change character formatting. | Ctrl+T |
| Change the case of letters in a sentence. | Shift+F3 |
| Apply bold formatting. | Ctrl+B |
| Apply underline. | Ctrl+U |
| Apply italic formatting. | Ctrl+I |
| Apply subscript formatting (automatic spacing). | Ctrl+Equal Sign |
| Apply superscript formatting (automatic spacing). | Ctrl+Shift+Plus Sign (+) |
| Remove manual character formatting, such as subscript and superscript. | Ctrl+Spacebar |
| Insert hyperlink. | Ctrl+K |
| Copy text formatting | |
| Copy formatting. | Ctrl+Shift+C |
| Paste formatting. | Ctrl+Shift+V |
| Align Paragraph | |
| Center the paragraph. | Ctrl+E |
| Justify the paragraph. | Ctrl+J |
| Align the paragraph to the left. | Ctrl+L |
| Align the paragraph to the right. | Ctrl+R |
| Keyboard shortcuts for using the Help window | |
| Open the Help window. | F1 |
| Close the Help window. | Alt+F4 |
| Switch between the Help window and the active program. | Alt+Tab |
| Return to the PowerPoint Help and How-to directory. | Alt+Home |
| Select the next item in the Help window. | Tab |
| Select the previous item in the Help window. | Shift+Tab |
| Perform an action on the selected item. | Enter |
| In the Explore PowerPoint Help section of the Help window, select the next or previous item, respectively. | Tab, Shift+Tab |
| In the Explore PowerPoint Help section of the Help window, expands or collapses the selected item, respectively. | Enter |
| Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. | Tab |
| Select the previous hidden text or hyperlink. | Shift+Tab |
| Perform an action on the selected Show All, Hide All, hidden text, or hyperlink. | Enter |
| Move back to the previous Help topic (Back button). | Alt+Left Arrow or Spacebar |
| Move forward to the next help topic (Forward button). | Alt+Right Arrow |
| Scroll a small section up or down, respectively, in the currently displayed help topic. | Up Arrow, Down Arrow |
| Scroll a large section up or down, respectively, in the currently displayed help topic. | Page Up, Page Down |
| Displays a menu of commands for the Help window. This requires that the Help window has the active focus (click in the Help window). | Shift+F10 |
| Stop the last operation (Stop button). | Esc |
| Refresh the window (Refresh button). | F5 |
|
Print the current help topic. Note If the cursor is not in the current help topic, press F6 and then press Ctrl+P. |
Ctrl+P |
| Change the connection state. You may need to press F6 more than once. | F6 (until focus is in the Type words to search for box), Tab, Down Arrow |
| Type text in the Type words to search for box. You may need to press F6 more than once. | F6 |
| Switch between areas in the Help window; for example, between the toolbar, the Type words to search for box, and the Search list. | F6 |
| In a table of contents in a tree view, selects the next or previous item, respectively. | Up Arrow, Down Arrow |
| In a table of contents in a tree view, expands or collapses the selected item, respectively. | Left Arrow, Right Arrow |
| Media shortcuts during a running presentation | |
| Stop media playback | Alt+Q |
| Toggle between play and pause | Alt+P |
| Go to next bookmark | Alt+End |
| Go to previous bookmark | Alt+Home |
| Increase sound volume | Alt+Up |
| Decrease sound volume | Alt+Down key |
| Search forward | Alt+Shift+Page Down |
| Search backward | Alt+Shift+Page Up |
| Mute | Alt+U |
| Browse Web presentations | |
| On the Web Switches forward between hyperlinks, address bar, and link bar in a presentation. | Tab |
| Switches backward between hyperlinks, address bar, and link bar in a web presentation. | Shift+Tab |
| Performs a "mouse click" on a selected hyperlink. | Enter |
| Go to the next slide. | Spacebar |
| Use Selected Slide pane features | |
| Cycle the focus through the different panes. | F6 |
| Display the context menu. | Shift+F10 |
| Move the focus to a single item or group. | Up or Down Arrow |
| Move the focus from an item in a group to its parent group. | Left key |
| Moves focus from a group to the first item in the group. | Right Arrow |
| Expands the focused group and all its subgroups. | * (Number keypad only) |
| Expands the focused group. | + (Number keypad only) |
| Collapses the focused group. | - (Number keypad only) |
| Moves focus to an item and selects it. | Shift+Up Arrow or Shift+Down Arrow |
| Select the focused item. | Spacebar or Enter |
| Deselect the focused item. | Shift+Spacebar or Shift+Enter |
| Move the selected item forward. | Ctrl+Shift+F |
| Move the selected item backward. | Ctrl+Shift+B |
| Show or hide the focused item. | Ctrl+Shift+S |
| Rename the focused item. | F2 |
| Switch keyboard focus between the tree view and the Show All and Hide All buttons in the Selection Pane. | Tab or Shift+Tab |
|
Collapse all groups. Note The focus must be in the tree view of the Selection Pane to use this shortcut. |
Alt+Shift+1 |
| Expand all groups. | Alt+Shift+9 |